GP Optimizer Summer 2012: Making the Most Out of Microsoft Dynamics GP Payroll

Written By Integrity Data for GP Optimizer
Summer 2012 Edition by Rockton Software

Paying your employees is a little more complicated than just tracking their hours and cutting a check. There are a lot of different components involved that require close attention to detail. For example, if your employee signs up for direct deposit, you need to ensure they receive notification of payment. Or if employees participate in an investment plan, you need to closely track and report on those amounts. Microsoft Dynamics® GP Payroll helps streamline these processes to make sure your employees get paid the right amount and at the right time. The functionality of Microsoft Dynamics GP Payroll right out of the box works perfectly for most organizations. But in some cases, payroll gets even more complicated, and you start struggling with gaps in GP Payroll.

Here are some examples:

• Somebody entered their time incorrectly – they entered 40 hours worked but they actually worked 35. Or somebody planned vacation time but didn't let you know that they actually worked that day, so they come to you and say “My paycheck isn't right. I didn't take any vacation last week! You need to back those hours out!” What is your process for making these corrections? To make a data entry correction in Microsoft Dynamics GP Payroll takes about 10-15 steps. If you only have a few employees, that is not a big deal but if you have many employees, this can be an incredibly time-consuming process.
• Most companies offer a regular 401k investment plan. Microsoft Dynamics GP Payroll covers this type of plan right out of the box. But what if you offer more than just one. For example, some companies offer a regular 401k plan and a Roth 401k Plan, as well as a catch up plan for employees over 50 years old. 
• Direct deposit in Microsoft Dynamics GP Payroll is a great benefit for employees. Instead of waiting for the physical check, your employees can be at ease knowing their bank account will be replenished on pay day. But wouldn't it be great if you could also streamline communications with direct deposit employees even more by automatically emailing pay-stubs as an encrypted PDF instead of snail mailing all of them out?
• Sooner or later, one or many of your employees will need to change dependents or deductions on their W4. In order for you to calculate how much a check would be with these changes, GP Payroll has you run a mock payroll every time and then you have to remember to change everything back before you run actual payroll. Time consuming and not immune to risk…
• Microsoft Dynamics GP Payroll out of the box accrues and tracks both vacation and sick time (two buckets). This is enough for most organizations, but some companies want to track vacation time, sick time, personal time, FMLA, maternity leave, etc. 

Again, the functionality of Microsoft Dynamics GP Payroll right out of the box works perfectly for most organizations. But as you can see, in some cases, payroll gets even more complicated, and you start struggling with gaps in GP Payroll. If you are facing these challenges, think about adding Integrity Data GP Payroll enhancements that easily fix these gaps and increase the flexibility that’s sometimes needed in your organization. They seamlessly work with Microsoft Dynamics GP to help you save time, meet the needs of your employees and run a successful business. Their products are extremely easy to install and implement. In fact, it only takes as little as 15 minutes to install some products. This fast turnaround time is a huge perk for clients and gets them up and running fast.

To learn more about Integrity Data and the extensions they provide for Microsoft Dynamics GP, please visit www.gphrp.com or call 888-786-6162.


Download GP Optimizer Summer 2012 Edition by Rockton Software for more great content on how to make Microsoft Dynamics GP work simpler and easier, click on the GP Optimizer Picture at the bottom, right corner of Rockton Software's Homepage.